General Information

We provide you with this privacy policy, which relates exclusively to the data collected as part of the online application process, in order to inform you about how we handle the personal data collected from you during the application procedure.

Data Controller

The data controller within the meaning of data protection law is:
maincubes Holding & Service GmbH
Tilsiter Straße 1
D-60487 Frankfurt am Main
Telephone: +49 69 6976810-0

Commercial Register Entry

Registration number: HRB 118726
Register court: Local Court of Frankfurt

Data Protection Officer

DEUDAT GmbH
Mario Arndt
Zehntenhofstraße 5b
D-65201 Wiesbaden
Telephone: +49 611 950008-40
Email: maincubesone@deudat.de

Personal Data in the Application Process

Personal data refers to information about the personal or factual circumstances of an identified or identifiable natural person. This includes details such as your name, address, telephone number, and date of birth, as well as information about your professional background that can be assigned to a specific person with reasonable effort. Information that is not directly linked to your true identity is not considered personal data.

Legal Basis and Purpose of Processing Personal Data in Applications and the Recruitment Procedure

If you apply to us electronically, i.e. by email or via our web form, we collect and process your personal data for the purpose of handling the application procedure and carrying out pre-contractual measures. Please note, especially when applying via email, that you should not send sensitive data unencrypted in order to minimise potential data protection risks.
By submitting an application on our recruitment site, you express your interest in taking up employment with us. In doing so, you provide us with personal data, which we use and store exclusively for the purpose of your job search/application.
In particular, the following data is collected:

First and last name
Email address
Telephone number
LinkedIn profile (optional)
The channel through which you became aware of us

You also have the option to upload relevant documents such as a cover letter, CV, and certificates. These may contain additional personal data such as your date of birth or address. Access to your data is restricted to authorised employees in the HR department or employees involved in the recruitment process.
Your personal data is generally stored solely for the purpose of filling the vacancy for which you have applied. Your data will be stored for a period of 180 days after the conclusion of the application process. This is usually done in order to fulfil legal obligations or to defend against potential claims arising from legal regulations, such as the General Act on Equal Treatment. After this period, we are required to delete or anonymise your data. In such cases, the data is retained only as metadata without direct personal reference for statistical analyses (e.g. proportion of male/female applicants, number of applications per period, etc.).
In addition, your data may be stored for 180 days after the end of the application process for inclusion in our "Talent Pool", enabling us to identify future opportunities that may be of interest to you. This also applies to applications for apprenticeships or internships. We will request your separate consent for extended data storage and inclusion in the Talent Pool. You may withdraw this consent at any time in accordance with Art. 7(3) GDPR, for example by email.
If, as part of the application process, you receive and accept an offer of employment from us, we will store the personal data collected during the application process for at least the duration of your employment in accordance with statutory retention obligations (e.g. HGB). After these periods have expired, the data will be deleted.

Disclosure of Data to Third Parties

The data you submit during your application is transmitted via TLS encryption and stored in a database. This database is operated by Personio GmbH, which provides HR management and applicant tracking software (https://www.personio.de/impressum/). Personio acts as our data processor in accordance with Art. 28 GDPR. The processing is based on a data processing agreement between us as the data controller and Personio.

Rights of Data Subjects

If personal data related to you is processed by us as the data controller, you have certain rights as the data subject, depending on the legal basis and purpose of processing, under Chapter III of the EU General Data Protection Regulation (GDPR). These may include, in particular: the right of access (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw this consent at any time pursuant to Art. 7(3) GDPR. To exercise your rights regarding the data processed in this online application procedure, please contact our Data Protection Officer (see section 2).

Final Provisions

We reserve the right to amend this privacy policy at any time to ensure it complies with current legal requirements or to reflect changes to the application procedure or similar processes. The updated privacy policy will apply to any future visit to this recruitment site or any future application. In addition to this privacy policy, you can view our general privacy policy at: https://www.maincubes.com/datenschutz/

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